Payroll and Accounts Payable Specialist

DATE:                         March 19, 2014
POSITION:                  Payroll and Accounts Payable Specialist
LOCATION:                Lake Forest Campus
REPORTS TO:            VP Finance and CFO

POSITION SUMMARY DESCRIPTION:
Lake Forest Graduate School of Management (LFGSM) is seeking a full-time Payroll and Accounts Payable Specialist at our Lake Forest campus.  The purpose of this position is to process bi-weekly payroll for 55 full/part time employees and 100+ adjunct faculty, to process vendor invoices for payment, and to assist in the preparation of general ledger journal entries. 

 

RESPONSIBILITIES

Payroll:

  • Collect, prepare and submit online bi-weekly payroll data to payroll service provider (ADP) for all staff (including PTO, garnishments, etc). Maintain payroll files.
  • Prepare and input payroll journal entries.
  • Prepare retirement contribution spreadsheet in Excel and on TIAA-CREF website.
  • Gather and analyze benefits and payroll data for budgeting and forecasting. 

Accounts Payable:

  • Receive all vendor invoices, match invoices to purchase orders, and receiving documents.
  • Code invoices and obtain approval for payment. Enter vendor invoices into the accounts payable system.
  • Verify that transactions comply with financial policies and procedures.
  • Select invoices for payment; process checks or ACH file for submission to bank.
  • Respond to vendor inquiries either by phone or in writing. 
  • Request, receive, and maintain a current file of W-9 forms from vendors.
  • Prepare and mail annual 1099-misc. forms to vendors.  

General Ledger: 

  • Assist with monthly closings, create journal entries, reconcile accruals and prepaid, deferred revenue, and reclassifications obtaining support for all entries and adjustments.
  • Perform monthly reconciliations for selected G/L accounts. 

QUALIFICATIONS:
Bachelor’s degree preferred. Four years of experience processing accounts payable in a fast paced accounting environment. Four years of experience processing ADP (or similar) payroll for 100+ employees. Familiarity with month end cut-off procedures to ensure that accounts payable invoices are recorded in the correct accounting period. A demonstrated ability to identify and implement process improvements is essential.


STATUS:
                    Non-Exempt
GRADE:                      9
CONTACT:                Email resumes to recruiter@lfgsm.edu (Please include the job title in the subject line.)

– An Equal Opportunity Employer –